Pay roll board



L. K. STRAUS PAY ROLL BOARD Jan. :4, 1944.

Filed Oct. 30,

1942 .'5 Sheets-Sheet l f zNvENToR. @as BY wg 1 E of? Jan. 4, 1944. K STRAUS PAY ROLL BOARD Filed ot. 3o, 1942 5 Sheets-Sheet 2 W L P Quixo;

IN VENTO R.

Jan. 4, 1944. L K STRAUS PAY ROLL BOARD Filed OCL. 50. 1942 5 Sheets-Sheet 3 22g 22@ 22 207L @wh-M' Patented Jan. 4, 1944 PAY ROLL BOARD Lois K. Straus, Great Neck, N. Y., assignor to The yShaw-Walker Company, Muskegon, Mich., a

corporation of Michigan Application October 30, 1942, Serial No. 463,986

6 Claims.

This invention relates to a novel and improved pay roll board and consists of the matters hereinafter described and more particularly pointed out in the appended claims.

Payments for wages or salaries to employees are now subject to many deductions, all payable at the sourcethat is to say, by the employer. All such deductions are required to be reported to the Federal Government by the employer, to justify and explain the difference between the gross amounts set up for pay roll and the reduced amounts actually paid by the employer to his employees. As is well known, this has placed a great burden of expense on business, both in the matter of employing additional help and also in the added expense incurred for printed forms adapted for the many reports.

The object of the invention is to reduce the amount of work necessary to produce the oiiice records required to present in easily accessible form the items requisite to ll out the Government statement which must be led by the employer in his own and in his employees behalf at stated periods during the year.

The specic object; of the invention is to provide a pay roll board having a straight edge eX- tending transversely thereof near one end; having a scale extending parallel to said straight edge; and having means for clamping to said board a horizontally and vertically ruled pay roll sheet with its horizontal ruling in right angular relation to said straight edge and in register with said scale, with which a similarly ruled employees earnings sheet and an employees weekly or monthly pay slip may be superposed in predetermined relation, so that a single writing on the pay slip for each employee will produce not only the pay roll sheet for all the employees listed thereon, but also an employees earnings sheet for each employee and his weekly or monthly pay slip, showing in each case the gross pay, the several deductions and to whom paid, the net balance to be paid to the employee, the date of the payment, and the employees clock number.

The advantages of the invention will appear more fully as I proceed with my specication.

In the drawings:

Figure 1 indicates va perspective View of the novel pay roll board,

Figure 2 is a perspective view of a ruled pay roll sheet adapted for use on said pay roll board.

Figure 3 indicates a ruled employees earnings sheet, with the spacing of its ruling corresponding to the ruling of said pay roll sheet.

Figure 4 is a plan view of an employees pay slip.

Figure 5 is a partial plan view of the pay roll sheet and employees earnings sheet with the employees pay slip applied to the monthly pay roll sheet.

Figure 6 is a top plan View on an enlarged scale of the pay roll board of Figure l shown with the pay roll sheet and employees earnings sheet, with an interposed carbon clamped in operative position to said pay roll board.

Figure 7 is a transverse sectional view of said pay roll board in a plane indicated by the 1in-e 'l-l' of Figure 6.

Figure 8 is a sectional View in the plane of the sectional view of Figure 7, but on an enlarged scale, showing the clamping and scale members held down on the board in full lines, with the clamping member shown in dotted lines in raised position. l

Figure 9 is a fragmentary side elevation of Figure 8 looked at in the direction of the arrow 9 in Figure 8.

Figure 10 is a like section, with the clamping and straight edge members in a position of partial withdrawal from the board as when removing or introducing a pay roll sheet.

Figures 10e, 11, 12 and 13 are perspective views which will be described more fully in the speciiication.

Referring now to the embodiments of the invention as illustrated in the drawings: 20 indicates the pay roll board. Said board is made of any suitable material which is of sulicient rigidity to present and maintain a iiat, unwarped surface, preferably wood or other fibrous material. At laterally spaced intervals adjacent one end of the board 2'@ the board is provided with apertures '2| adapted to receive threaded thimbles 22 (see Figures 7, S and 1G) The upper ends 22a of said threaded thimbles project through the loo-ard and above its top surface. At their bottom ends each of said thimbles is provided with a laterally extending iange 221 which is inset into the bottom of the board and secured thereto by a screw 22C. The upwardly projecting ends 22a of said thimbles provide studs to engage in similarly spaced holes 23a, 23am a ruled pay roll sheet 23 and hold said sheet against lateral displacement o n the board 20.

24 indicates an angle plate extending along the end of the board adjacent the thimbles 2.2. Said angle plate has a wide horizontal liange 24a adapted to rest upon the top surface of the board 2,0. Said Vflange is provided with apertures 241'?J through which the upwardly projecting ends 22a of the thimbles 22 extend. A vertical ange 24C of said angle plate extends 'along and is engaged against the end Zex of the board 2d. The edge 24d of the horizontal flange 2da presents a straight edge rising from the board and extending transversely thereof.

25 indicates a clamping member which is hinged to the vertical flange 2da of the angle plate 24 as shown in Figures 8 to l0, inclusive, in manner to be swung upon a horizontal axis extending parallel to the plane of the board 20. Said hinging as shown is provided at suitable lateral intervals by pairs of brackets 2t, 2l secured, respectively, to said clamping member 25 and to said flange Mc of the angle plate 25E, each with associated pairs ci ears 26a, 2lZL held together by a pintle pin 28 (see Figure 9). A coiled spring 29 in each case normally holds the clamping member when in proper po-sition, as shown in Figure 8, yieldingly engaged with the top surface oi the board 2l).

The clamping member extends laterally beyond the straight edge Zd of the angle plate 24, and is provided With a depending shoe 25a which eX- tends adjacent to and parallel with the said straight edge 2da. A numerical scale 3i! extending transversely of the board and disposed parallel to the straight edge 24d is indicated by suitable etching or otherwise on the beveled edge surface of the shoe 25EL of the clamp E5, as shown in Figures 6 and 8.

The angle plate 24 and the clamping member 25 hinged thereto provide an assembly which may be engaged upon or removed from the board by the engagement or disengagement of the upper ends 22.*1 of the thimbles 22 with the holes 24h in the angle plate 215 (see Figures 8 and 10) A bolt or screw 3i adapted for engagement in the threaded thimble 22 and having a knurled head 3|a for the purpose is adapted to secure said assembly in place, as shown in Figures 6 and 8.

The pay roll sheet 23 is ruled horizontally to provide spaces 32 extending horizontally across the Sheet for the recording of the various items associated with each employee whose name appears on the sheet. It is ruled vertically to provide a column 33 of a Width to receive said names. A narrow vertical column 31E. With numerals 34a in arithmetic succession in the spaces 32, presents the numerical order in which the names of employees appear on the sheet. Said spaces 32 on the sheet 23 are made equal to the vertical spaces on the scale Si) of the pay roll board (see Figure 6) The holes 23e in the sheet 23 are disposed in a vertical line at right angles to the horizontal alignment of said spaces To one side (the left-hand side as shown in Figure 6) of the line ci holes 23a, 23e, the pay roll sheet 23 is ruled vertically to provide columns in Which to enter the various items involved in the determination of the net payment due an employee for an interval of settlement, as a Week or the like, after deduction of all the items payable at the source, that is to say, by the employer.

First, there is a column headed Total hours.V

ing Earnings, with sub-headings for each column-Regular, Overtime and Gross pay. Following the columns headed Earnings are columns headed Deductions, with sub-headings for each column indicating the nature of such deductions. In the rst column as shown appear the initials li'. O. A. B., being the most familiar deduction, namely, Federal old age benefit or Social security. The following columns Will the headed by other initials to indicate hospital deductions, group insurance deductions, dues deductions, and .the like, as may be necessary. Then follow three nal columns. The iirst is headed Net pay. In this Will be entered, in line with the name ci the employee in column 33, the amount of the net pay. The second column is headed Day and month in which Will be Written in the same line the date on Whichends the week to be paid for. The last column is headed Number. In this will be entered the employees clock number or other number to identify him.

(S5 indicates the employees earnings sheet. Said sheet is of a Width to include on the same scale the vertical columns of the pay roll sheet 23 beginning with the column headed Total hours and ending With the column headed Number on the pay roll sheet, and is provided With like headings. Above said headings the sheet is provided with space for the name of the employee, the year, the employees clock number, and any other items required by the particular business carried on by the employer. Laterally beyond the columns headed Total hours and Number the emplo-yees earnings sheet 35 is provided with vertical columns each ruled transversely to provide vertically disposed spaces in which appear printed numerals 35a in numerical succession from l to 30, inclusive, indicating in numerical succession the intervals of paymentas weeks, for example.

Se (see Figures 4, 5 and 6) indicates the employees pay slip. Said pay slip is ruled to provide a single horizontal space S running length- Wise of said pay slip and divided under headings 35h beginning Total hours, Earnings, etc., and ending Number, in manner corresponding to the like headings on the employees earnings sheet 35 and the pay roll sheet 23. (See Figures 10a and 1l.)

At one end of said pay slip 36 is provided a short extension 35C with a line of weakening 35d dividing it from the body of the slip. In line with the horizontal space 3&52L and at its ends are Cut a circular opening 36e crossing the line of weakening Std and a half circular opening 35f at the other end of the horizontal space 3552.

Above the headings ib is provided a space to receive the name and number of the employee and other data required. On the reverse race of the pay slip 36 back of the horizontal space 36 on its obverse face is a band oi transfer material Sfg; and on said reverse face above the headings and back of the space `on its obverse face which is intended to receive the employees name and number, is a band of transfer material 36h.

The operation or the device is as iollov/s: A pay roll sheet 23 is placed on the pay roll board 2i).

To do this the thumb bolts Si are iirst unscrevved from the threaded thimbles 22, and the assembly of angle plate 2d and clamp are raised asin Figure l0 to permit the holes 23a, 23a in the pay roll sheet to be engaged upon the ends 2221 of the thimbles 22 projecting above the board. The thumb bolts 3l are then re-engaged with the threaded thimbles 22 and the said assembly is screwed down upon the board to bring the clamp-- ing shoe 252t into clamping engagement with the pay roll sheet 23. 'Then or prior thereto 'the names of the employees are put down in the column '33 provided therefor, each opposite to an associated numeral 34f1L in the column 34 of 'said sheet. The said sheet is now in position with all of its horizontal spaces enumerated in the column 3'4 in horizontal alignment with like numbered spaces on the scale 30 of the board and in right angular disposition with reference to the straight edge 24d.

An employees earnings sheet 35 bearing one of the names in the column 33 of the krpay roll sheet 23 (John Doe, for example) is then selected. An employeespay slip 3B is applied to the left-hand edge of the said sheet 35 by folding down the extension A3 5c on the -line of weakening 35d and then bringing said vextension back against the bottom face `of the lateral margin of the sheet 35. The

pay slip 36 is then moved up or down along the sheet 35 until it is brought into register with that one of the numerals 35a corresponding to the ordinal number of the Week-for which the payment is to be made. The Week in this case is number 5 (see Figure 6) The employees earnings sheet 35 with the employees pay slip 36 thus applied is then brought to position with its right-hand edge in engagement with the straight edge 2131 on the board, and with the horizontal space 33a on the pay slip '35 and the exposed numeral 5 on the employees earnings sheet 35 in alignment with the numeral 1 on the scale 33, which numeral is the one associated at the left in the column 34 on the pay roll sheet '23 with the name John Doe. In bringing this about, the clamp member 25 is raised to permit the insertion of the sheet in the manner described, and also the insertion of a carbon sheet .37 (see Figure 6) between said employees earnings sheet 35 and the pay roll sheet.23.

The various items under the headings .appearing in superposed relation on the pay roll sheet 23, the employees earnings sheet 35 and the employees pay slip 36 are then written in under the proper headings on said pay slip 36 and are thus reproduced respectively upon the employees earnings sheet 35 and upon the pay roll sheet 23 in the one writing.

This operation is repeated for each and every employee appearing on the pay roll sheet in the column 33. rIhereupon the addition of all the items on the pay roll sheet appearing in the column headed Net pay will give the cashier or other paymaster, as a bank, Brinks Agency or the like, the total amount of cash necessary to pay to each of the several employees on the pay roll sheet 23 the net amounts appearing on their respective pay slips 33.

In the case of larger businesses where more than one pay roll sheet is required to include al1 the employees, the additional pay roll sheets supplied are treated successively in the same manner as that hereinabove described for the first pay roll sheet, successive pay roll sheets bearing columns 34 with numerals in ordinal succession to those of the rst sheet.

When payments to the employees are to be made by cash, envelopes are provided to receive the pay slip and also the cash covering the net amount of the payment due, as shoWn by said pay slip. An envelope for this purpose is shown in Figures 12 and 13. 40 indicates said envelope. It consists of a flat tube 4| closed at one end by a narrow flap 42 and provided at its other open end with .a :longer flap .43 which vhas a band of sealing material .44 :indicated by dotted lines in Figure .13. Intermediate its lateral vedges is a narrow slot 45 in .the body or" the envelope. The .envelope is wide enough :to receive the pay slip when folded upon itself, with the extension 36 folded under as shown in Figure 13.

To prepare the-envelope, the pay slip 36 is applied to the face of the envelope, with the extension 36 turned under its left-hand edge and with the part of the pay slip having the space for `the name and number near the top, as shown in Figure 10e. 'The name of the employee and his clock number are then written on the .pay slip, the same being reproduced on the face of the envelope, as shown in Figure 12, by the carbon means 33h on the back of the pay slip. The pay slip is then ready for the operations in association with the employees earnings sheet and the pay roll sheet as heretofore described.

After the said operations are performed on .the pay slip, it is folded and is inserted into the envelope as shown in Figure 13. The net amount of money to be paid to the employee is exposed by the slot 43 in the envelope. When the envelopes for the employees listed on the pay roll sheet go to the cashier, banl: or Brinks Agency or other pay agent, the agent puts into the envelope the amount of money designated on the pay slip as exposed through said slot, and seals the envelope` At this time ne is not concerned with the -employees name or number or" the em loyee to Whom this amount or" money is to go.

However, the name and number of the employee appear on the face of the envelope.

When the money for the total amount of the pay roll is in the hands of the distributing agent, said agent delivers to each employee in each case a sealed envelope in return for a metal disc, top of a clock card or other identifying means bearing a number identical with the number on said envelope. No other receipt is received or required.

Whereas in describing the invention I have referred vto several details of construction and arrangement of parts and have described its use as specifically applied to pay roll sheets, employees earnings sheets and pay slips, it Will be understood that the invention is in no way limited thereto except as may be pointed out in the appended claims,

I claim as my invention:

1. In combination, a writing board, laterally spaced studs projecting above said board near one end thereof, a straight edge member and a clamping member extending transversely of said end of said board, said straight edge member being apertured to engage said studs above said board, means for hinging said clamping member to said straight edge member, said clamping member having a shoe disposed beyond said straight edge member, extending parallel to said straight edge and to said studs, the straight edge member and clamping member being removable as an assembly from said board, and means for removably securing said assembly to said studs.

2. In combination, a writing board, laterally spaced studs projecting above said board near one end thereof, a straight edge member and a clamping member extending transversely of said end of said board, said straight edge member consisting of an angle plate having a horizontal flange with a straight edge and being apertured to engage said studs above said board, and a vertical ange to engage the end of said board,

means for hinging said clamping member to said vertical flange of the straight edge member, said clamping member having a shoe disposed beyond said straight edge, extending parallel to said straight edge and to said studs, the straight edge member and clamping member being removable as an assembly from said board, and means for removably securing said assembly to said studs.

3. In combination, a Writing board, laterally spaced threaded thirnb'les fixed to said board with their ends projecting above said board near one end thereof, a straight edge member and a clamping member extending transversely of said end of said board, said straight edge member being apertured to engage said thimbles above said board, means for hinging said clamping member to said straight edge member, said clamping member having a shoe disposed beyond said straight edge member, extending parallel to said straight edge and t said thimbles, the straight edge member and clamping member being removable as an assembly from said board, and thumb bolts adapted for threaded engagement with said thimbles with their heads engaged against said straight edge member.

4. In combination, a Writing board, laterally spaced threaded thimbles xed to said board With their ends projecting above said board near one end thereof, a straight edge member and a clamping member extending transversely of said end of said board, said straight edge member consisting of an angle plate having a horizontal ilange With a straight edge and being apertured to engage said thimbles above said board, and a vertical flange to engage the end of said board, means for hinging said Clamping member to said vertical fiange of the straight edge member, said clamping member having a shoe disposed beyond said straight edge, extending parallel to said straight edge and to said thimbles, the straight edge member and clamping member being removable as an assembly from said board, and thumb bolts adapted for threaded engagement with said thimbles with their heads engaged against the horizontal flange of said straight edge member.

5. In combination, a writing board, threaded thimbles fixed to said board adjacent one end thereof and having ends projecting above said board, an assembly comprising an angle plate having a iiange adapted to engage the end of said board adjacent said thimbles and a ange apertured to engage the upper ends of said thimbles and to bear upon said board, a clamping member yieldingly hinged to said angle plate, said second named flange of said angle plate being formed to provide a straight edge and said clamping member being formed to provide a shoe disposed adjacent to and extending parallel to said straight edge, a scale extending parallel to said straight edge, and thumb bolts adapted for engagement with said threaded thimbles, said clamping member being apertured to permit the passage of the heads of said thumb bolts for contact With said angle plate to hold it and the shoe of said clamping member in engagement against the top of said board.

6. In combination, a Writing board, threaded thimbles fixed to said board adjacent one end thereof and having ends projecting above said board, an assembly comprising an angle plate having a vertical iiange adapted to engage the end of said board adjacent said thimbles and a horizontal flange apertured to engage the upper ends of said thimbles and to bear upon said board, a clamping member yieldingly hinged to the Vertical flange of said angle plate, said horizontal iiange of said angle plate being formed to provide a straight edge and said clamping member being formed to provide a shoe disposed adjacent to and extending parallel to said straight edge, said clamping member having a scale extending parallel to said straight edge, and thumb bolts adapted for engagement with said threaded thimbles, said clamping member being apertured to permit the passage of the heads of said thumb bolts for engagement with the horizontal flange of said angle plate to hold it and the shoe of said clamping member in engagement against the top of said board.

LOIS K. STRAUS. 

